Terms & Conditions
Savoy Film Productions GbR
Last updated: February 2026
1. Scope of Application (B2B)
These Terms & Conditions apply to all offers, contracts and services between Savoy Film Productions GbR (“Contractor”) and its clients.
Services are provided exclusively to entrepreneurs within the meaning of Section 14 BGB. Contracts with consumers are excluded.
These Terms & Conditions apply exclusively. Conflicting, deviating or supplementary terms and conditions of the client, including purchase terms, supplier terms, framework agreements or terms attached to purchase orders, shall not apply unless expressly accepted by the Contractor in writing.
The performance of services, commencement of pre-production, participation in planning, acceptance of a purchase order, delivery of materials or continuation of work shall not be deemed acceptance of any conflicting or additional client terms.
In the event of contradictions, the individually agreed offer or written agreement shall prevail over these Terms & Conditions, provided that the deviation has been expressly agreed in writing.
2. Scope of Services
The Contractor provides services in the field of video and film production, including pre-production, production and post-production.
The specific scope of services is defined exclusively in the respective offer or agreement.
3. Conclusion of Contract
A contract is concluded upon written confirmation of an offer by the client, including confirmation by email, countersigning of an offer, payment of the agreed deposit, issuance of a purchase order referring to the offer, or instruction to commence services, including pre-production, planning, crew booking, logistics or other project-related preparations.
Any such confirmation, payment, purchase order or instruction shall be deemed full acceptance of the Contractor’s offer and these Terms & Conditions.
If the client issues a purchase order or sends its own terms after acceptance of the Contractor’s offer, such terms shall not amend, replace or supplement the agreed terms unless expressly accepted by the Contractor in writing.
The Contractor may commence preparatory work after acceptance of the offer. Such preparatory work forms part of the agreed services and is chargeable.
4. Payment Terms
All prices are stated net and are subject to applicable VAT.
A deposit, typically 50% unless otherwise stated in the offer, is required to confirm the booking and secure production dates, crew, equipment and resources.
The deposit is non-refundable, as it compensates for reserved production time, committed personnel, pre-production efforts, planning, supplier commitments and lost business opportunities.
Further payments are due as outlined in the respective offer. Payment milestones may include, but are not limited to, booking confirmation, production day, delivery of a first or second edit version, final delivery or a fixed calendar date.
Payments for services already performed are non-refundable. The client shall not be entitled to reclaim, claw back, offset or withhold payments for services already performed, except in cases of proven intent or gross negligence by the Contractor.
The client’s payment obligations are independent of any approval, payment or reimbursement by the client’s own end client, agency, sponsor or other third party.
The Contractor reserves the right to withhold delivery of final materials, high-resolution files, clean versions, master files, project files and raw footage until full payment has been received.
In case of late payment, the Contractor may suspend further services, revisions, exports, deliveries or usage rights until all overdue amounts have been paid in full.
5. Purchase Orders and Client Terms
Purchase orders are accepted for administrative purposes only and do not alter the commercial or legal terms agreed in the Contractor’s offer.
Any terms printed on, attached to or referenced in a purchase order, supplier portal, onboarding document or payment platform shall not apply unless expressly accepted by the Contractor in writing.
No silence, performance of services, upload to a supplier platform, acceptance of a purchase order or receipt of payment shall be construed as acceptance of any conflicting or additional terms.
If the client requires the Contractor to use a supplier portal or payment platform, this shall not affect the agreed payment terms, usage rights, liability limitations or other contractual provisions unless expressly agreed in writing.
6. Production Scheduling
Production dates are only binding once the deposit has been received in full.
Changes to confirmed schedules, including postponements, may result in additional costs depending on crew and supplier availability.
7. Client Responsibilities
The client shall provide all necessary materials, information, approvals and decisions in a timely manner.
Delays or additional costs resulting from insufficient cooperation shall be borne by the client.
8. Changes & Additional Services
Any changes or extensions of the agreed scope after project commencement require agreement and may be charged separately.
9. Revisions, Delivery, Review and Final Files
Unless otherwise agreed, the fee includes up to 2 rounds of revisions per deliverable within the agreed post-production scope.
Additional revisions shall be billed separately.
Draft versions, previews or review files may be watermarked, compressed or otherwise technically restricted.
Final delivery includes only the deliverables expressly agreed in the offer.
High-resolution files, clean versions, master exports, project files, raw footage and other production assets shall only be delivered if expressly agreed and after full payment has been received.
Delivery dates are dependent on timely client feedback, approvals, materials and payments. Delays caused by the client shall extend delivery timelines accordingly.
The Contractor is not responsible for delays caused by late feedback, missing materials, changing requirements, delayed approvals or late payments by the client.
10. Cancellation & Termination
In the event of cancellation by the client, all services performed, costs incurred and commitments made up to the date of cancellation shall be payable.
Once the project is confirmed, a minimum of 50% of the total project fee remains due, even if the project is cancelled before production.
The deposit remains non-refundable, as it covers preparatory work, reserved production resources, committed personnel and lost business opportunities.
If cancellation or postponement occurs less than 48 hours before the scheduled production date, the full agreed production fee may become payable, as production resources, crew and equipment have been fully committed and cannot reasonably be reallocated. Any costs saved will be taken into account.
Third-party costs, including but not limited to crew, equipment rental, travel, accommodation, location fees, permits, freelancers, suppliers and cancellation fees, shall be borne by the client if they have already been incurred or committed.
Postponements requested by the client shall be treated as cancellations unless the parties agree on a new date and any additional costs in writing.
The Contractor reserves the right to claim further proven damages exceeding the amounts stated above.
11. Acceptance
Delivered services must be reviewed without undue delay.
If no written objection is received within 7 working days, the services shall be deemed accepted.
12. Rights of Use
Usage rights are granted only upon full payment of all agreed fees and costs.
Unless otherwise expressly agreed in the offer, the client receives a simple, non-transferable right of use for the agreed purpose, media, territory and duration of the project.
Any exclusive, unlimited, worldwide, perpetual or fully transferable usage rights, as well as any full buyout, require an express written agreement and may be subject to an additional usage or buyout fee.
A transfer of all copyrights is not possible under German copyright law. Moral rights and statutory author’s rights remain unaffected.
Raw footage, project files, open files, editing timelines, graphics project files and other working files are not included unless expressly agreed in writing.
The Contractor retains the right to use final videos, excerpts, stills, behind-the-scenes material and project references for portfolio, showreel, website, social media, award submissions, internal presentations and self-promotional purposes, unless a specific written confidentiality restriction has been agreed before production.
Where confidentiality restrictions apply, the Contractor’s portfolio use may be postponed until the project has been publicly released by the client or its end client.
13. Copyright Notice
Under German copyright law, a complete transfer of all rights (including moral rights) is not possible.
Rights are granted to the maximum extent permitted by law.
14. Liability
The Contractor shall be liable without limitation in cases of intent and gross negligence.
In cases of slight negligence, liability is limited to essential contractual obligations and foreseeable damages.
Liability for indirect or consequential damages, including loss of profit, is excluded.
Total liability is limited to the amount of the agreed project fee.
15. Force Majeure
In cases of force majeure (e.g. illness, weather, technical failure, third-party disruption), the Contractor is released from its obligations for the duration of the event.
Payments already made shall not be refunded.
16. Confidentiality
Both parties agree to treat all non-public information confidentially.
17. Final Provisions
Any amendments must be made in writing.
German law applies.
Place of jurisdiction is the registered office of the Contractor, to the extent legally permissible.
If any provision is invalid, the remaining provisions remain unaffected.